DVC Points Rental Agreement: As mentioned in “An explanation of Renting Points“, it is important for the DVC Member and the Renter/Guest to have set clear expectations surrounding a particular rental.
A written contract or letter of agreement, signed by both of you, spelling out exactly what the rental will cost, when payment is due, dates of the stay, etc. will go a long way towards setting clear expectations and responsibilities of both parties.
DVC requires a written rental agreement be in place for all rentals:
An example of a rental agreement is shown below. DVC members who have rented in the past are welcome to comment on this and to suggest changes. This could be used by members who have not used a written agreement in the past.
An earlier version was posted on various places a while ago, and variations of this agreement have been floating around for years. This one features a few minor updates to bring it up to date.
DVC Rental Agreement
This Agreement is made the __ day of ______, 20__ by and between ____________ (“Member”) and ___________ (“Renter”) with the following Terms and Conditions:
Member agrees to use his Disney Vacation Club (DVC) points to provide a reservation for Renter at:
________ (DVC Resort) : a ______ villa, with arrival on _________, 20__ (“arrival date”) and departure on __________, 20__ (“departure date”);
The reservation will be rented at the rate of $____________(___ points @ $__/pt plus fees) payable via a bank cashier’s check or personal check;
Member will confirm availability with DVC Member Services and make a Reservation in Renter’s name. At this time, Member will provide the Disney Vacation Club confirmation number to Renter.
A NON-REFUNDABLE deposit of 20%, plus exchange fees (if any), will be due within 10 days of the receipt of a confirmation number from Disney in the name of Renter. The remaining balance (80%) will be due no later than 60 days prior to the arrival date.
The Renter acknowledges the ability to confirm the reservation at https://mydisneyreservation.com/dvc as well as pre-registering up to 10 days in advance of the scheduled arrival date.
If payment is not received as agreed or returned for “insufficient funds”, the reservation shall be cancelled and any deposit and exchange fees (if any) shall be forfeited, and Member will retain all funds paid to date and the full use of their DVC points.
All funds received from Renter are NON-REFUNDABLE. Member will always retain control over the reservation. Renter may not sub-lease to a third party.
This is an agreement to rent points that represent accommodations ONLY. There are no ticket media, transportation, meals/meal plans, transfers, insurance, or other items included. Such items and any additional costs therein are not included in the above referenced rate. Additions such as the Disney Dining Plan (DDP) and Magical Express will have to be made on behalf of Renter through DVC by the Member. Renter must opt-in and pay for the Disney Dining Plan no later than 30 days prior to arrival. Renter may make their own dining reservations through the Disney website. Park tickets cannot be purchased through Member. Renter can purchase tickets on his or her own.
Renter understands that there is not daily housekeeping service at DVC resorts. If Renter’s stay is for less than eight nights, Renter will receive Trash & Towel service on day four. If Renter’s stay is for eight nights or longer, The Renter will receive full cleaning service on day four, and Trash & Towel service on day eight. After that, the cycle begins again on day twelve. Day one is check-in day.
In addition to payment for points, Renter is responsible for any exchange fees assessed for non-DVC resort accommodations in the booking or re-booking of the reservation and are non-refundable.
Renter will email Member with the first and last names and ages of each person staying in the villa. Any special requests regarding room location, view and/or amenities will be made for the Renter by Member at the time of making the reservation but cannot be guaranteed. Member will not assume any responsibility for specific room requests not honored by Disney at the time of arrival.
In the event that the Renter wishes to change the reservation, Member will make reasonable efforts to assist Renter to make such changes. Renter should be aware that changes to the reservation might not be possible because of limited room availability or DVC program rules. Any changes must take place on or before _________, 20__ and result in travel being completed by_______, 20__ as that is when the points will expire. Renter shall be responsible for 100% of any additional charges assessed or costs incurred to accommodate Renter’s changes. Payment for these changes shall be due upon e-mail or fax notice from Member. Confirmation of payment for such changes is required within 5 business days of such notice or reservation shall be cancelled.
Renter agrees to abide by all rules of the resort involving use of the facilities and to abide by all rules and policies of the Disney Vacation Club (DVC). Pets are not permitted to stay at DVC Resorts, except for service animals as defined by the Americans with Disabilities Act.
Renter understands that all DVC resorts are totally smoke-free including the guest rooms, resort buildings, patios and balconies. Renter will be responsible for payment of any cleaning fee assessed by Disney.
Renter agrees to provide the Resort with an acceptable credit card upon check-in for incidentals and any other charges imposed by the Resort connected to Renter’s stay at and use of the Resort.
Renter agrees to indemnify and hold harmless the Member due to any actions taken by Renter, Renter’s named party and/or Renter’s guests during the execution of the reservation.
Renter agrees to be responsible for any unpaid charges or damages to the unit rented, including all contents and improvements, Disney Vacation Club property and Disney property during his/her stay that are assessed against Member. Any unpaid charges or damages to the room, including all contents and improvements, DVC property and Disney property during his/her stay that are assessed against Member or his membership shall be reimbursed to Member by Renter within 10 business days of notice to Renter. Sending a fax or e-mail copy of a DVC or other Walt Disney Company communication assessing the charges or damages shall satisfy notice to Renter.
Renter agrees to pay any and all charges to the Member or their assigned agents for any fees or charges related to the collection of any monies owing.
The Walt Disney Company and the Disney Vacation Club are constantly improving their resorts and properties for the current and future enjoyment of all guests. Your trip or your resort amenities may or may not be impacted by construction at Disney resorts and properties. While Disney might offer you access to alternate amenities, Member assumes no responsibility for situations that are not under its control.
Any modifications of this Agreement are unenforceable unless in writing and signed by both the Member and Renter. This Agreement shall be governed under and interpreted and enforced in accordance with the laws of the State of ____________.
Reservation number (s):
Agreed and accepted on the date first shown above.
The Agreement listed above is an example provided for your information only and may not be relied upon as legal advice. This agreement might not be appropriate for your requirements.
DVCInfo.com makes no express or implied warranty or representation about the suitability of this sample agreement and accept no liability arising out of the use of this agreement.